These Terms and Conditions govern the use of the ITCPRS Trucking Management System by all registered users including drivers, helpers, staff, and administrators. By accessing and using this system, you confirm that you have read, understood, and agreed to comply with all provisions outlined below. Failure to comply may result in suspension or termination of access privileges.
Location Services Requirement
GPS and mobile location obligations for drivers and helpers
All drivers and helpers are required to ensure that the location feature (GPS) on their assigned or personal mobile device is turned on and active upon departure from any depot, facility, or home base before beginning any service route.
Location services must remain active and uninterrupted for the entire duration of any presence within the designated service route. Drivers and helpers must not disable, restrict, or interfere with GPS tracking while a trip is in progress.
It is the responsibility of each driver and helper to maintain their device in a working condition, with sufficient battery level and mobile data or internet connectivity, to sustain uninterrupted GPS reporting throughout the assigned shift.
Parts Request Requirement
Procedures for requesting and approving truck parts and components
All drivers and helpers must exclusively use the system's internal Parts Request feature when requesting any truck part, component, tool, or supply. Requests made outside this system — including verbal requests, text messages, or third-party channels — are not recognized and will not be honored.
No parts may be acquired, purchased, or installed on any company vehicle without a prior written approval issued by a designated Staff member or Secretary through the system. This applies to all parts regardless of cost or urgency.
Acquisition or installation of parts without system approval constitutes an unauthorized request. Any costs incurred from unauthorized procurement are the sole financial responsibility of the individual who made the unauthorized request.
General Conduct & System Use
Expected behavior standards for all system users
Access to the ITCPRS system is granted solely for legitimate work-related activities within the scope of each user's assigned role. Unauthorized access, sharing of login credentials, or impersonation of another user is strictly prohibited.
All users are responsible for ensuring that any data, reports, or records they submit through the system are accurate, complete, and truthful. Falsification of records is a disciplinary offense.
All operational data, route information, client details, and internal records accessible through this system are strictly confidential. Users must not disclose or share this information with unauthorized parties.
Violations & Penalties
Consequences for non-compliance with these terms
Penalties for violations are applied progressively based on severity and frequency:
- First offense: Verbal or written warning issued by management.
- Second offense: Formal written notice with mandatory remediation.
- Third offense: Suspension of system access privileges.
- Severe violations: Immediate suspension or termination, subject to management discretion.
Any user who observes a violation of these terms is encouraged to report it to the assigned Secretary or Administrator through the system. All reports are treated with confidentiality.
Amendments & Updates
How changes to these terms are communicated
ITCPRS management reserves the right to amend, update, or expand these Terms and Conditions at any time. Changes take effect upon publication within the system and will be reflected in the "Last Updated" date shown at the top of this page.
Continued use of the ITCPRS system following any published amendment constitutes your acceptance of the revised terms. Users are responsible for reviewing these terms periodically.